Even before the pandemic, outdoor events are already a thing. To be able to stage a successful event as such, serious preparations must be done. Some requirements are different from the usual indoor events. You can’t afford to miss the basic considerations especially if you are planning to host one.
Make your outdoor event memorable and hassle-free. Here are some of the tips that can help you prepare for an outdoor PA setup.
5 Tips for a Successful Outdoor PA Setup
1. Plan ahead.
With an outdoor event, you will be exposed to different factors that are not a concern with indoor events setup. Allot time for planning so you won’t miss important details and come up with a suitable event plan.
2. Consider the weather.
The Philippines only has two seasons: wet and dry. However, even when it’s dry season, there are still chances to rain. Here are some steps that you can take to avoid unexpected problems.
NOTE: Check the weather forecast!
It may not be 100% accurate but it can provide an overview of what to expect during the day of your event.
3. Develop a continuity plan.
Should you just cancel the event when it rains or when uncertainties arise? It’s not the best idea as it may entail additional costs and inconveniences. Whatever your decision, it would be best to have a Plan B to ensure that postponements or cancellations may be averted.
- Set alternate areas. In case the designated area becomes unfit for the event, an alternate should be available.
- Always have second options. Resource persons, guests, or performers may suddenly become unavailable. Find someone who can fill in their place anytime to avoid problems when this happens.
4. Ensure event security.
No event will be successful if security measures are not implemented. When it comes to live outdoor PA setups, security measures must be doubled. Entry points must be secured and proper inspections must be done to ensure that guests and attendees will be safe.
5. Hire a professional sound system provider.
There may already be lots of companies offering sound system rental. But when it comes to live events and outdoor PA setup, you should rely only on sound system providers with a good track record. Experienced and reputable sound system companies know how to handle live events, manage technical glitches, and provide the right sound equipment based on your requirements. It takes expertise to run a live show smoothly. Don’t compromise the quality of your show with unreliable providers.
What a Professional Sound System Provider Can Do For You
A professional sound system provider is what you’ll need for your outdoor PA setup. It can provide the expertise and high-quality equipment that can contribute to the success of your event. If you’re still undecided on why you should hire one, here are some of the benefits that come with their services.
- Check the compatibility and capacity of the power supply in the area.
- Provide reliable and professional sound equipment that can contribute to the outcome of the event.
- Ensure safe handling of equipment.
- Provide staff that can perform according to the requirements of the tasks involved in outdoor PA setup.
- Recommend great artists due to their rich network.
- Provide the best value for your money.
ALSO READ: Post-Pandemic Event Planning: The Tips You Need to Know
An outdoor PA setup will require tedious preparations to ensure that everything will go smoothly. However, the task will be easier with the help of people and suppliers who are experienced and skilled in handling an outdoor PA setup. Stay guided and follow the tips that can help ensure a successful event.
Red Damien has been helping artists, event planners, companies, and other organizations in Quezon City, Manila, Rizal, Bulacan, and other key locations to come up with successful and memorable events. Talk to us today so we can discuss your lights and sound system rental requirements.
